2 min read

πŸ—£οΈ Conversation Practice for Professionals and Businessmen

πŸ—£οΈ Conversation Practice for Professionals and Businessmen
Photo by Christina @ wocintechchat.com / Unsplash

Talking About Meetings & Communication (Part 1)


Step 1 – Word Warm-Up (2 minutes)

Read these words aloud slowly twice:
agenda, meeting, minutes, update, brief, discussion, presentation, delegate, follow-up, feedback.

πŸ‘‰ Say them again β€” this time imagine how each word fits your real office meetings and teamwork.


Step 2 – Small-Answer Questions for Practice

Read each answer three times or more to understand it clearly.
Practice speaking your answer in front of a mirror or record a short video.
Watch your recording, notice small mistakes, then move to the next question.


  1. How do you prepare an agenda (list of topics to be discussed) before a meeting?
    I create a simple agenda before every meeting. A clear agenda keeps the meeting focused and productive.

  1. How often do you attend a meeting (formal group discussion for work)?
    I attend meetings twice a week. Each meeting helps me share updates and stay connected with the team.

  1. Who usually records the minutes (written summary of meeting decisions)?
    Our coordinator writes the minutes. Those minutes help everyone remember key decisions and next steps.

  1. When do you share an update (latest information or progress report)?
    I share an update every Monday. A regular update keeps everyone informed and confident.

  1. How do you brief (give short information) your team before a project starts?
    I brief my team clearly before every project. A short brief helps them start with confidence.

  1. How do you handle a discussion (talk to share ideas or opinions)?
    I keep every discussion open and respectful. A good discussion always leads to better ideas.

  1. How do you prepare a presentation (structured talk to explain something)?
    I plan my presentation well and practice it twice. A strong presentation makes my message clear.

  1. Do you delegate (assign tasks to others) work to your team members?
    Yes, I delegate work based on skill. When I delegate wisely, the whole team performs better.

  1. When do you send a follow-up (check or reminder after a meeting or email)?
    I send a follow-up within 24 hours. A quick follow-up keeps communication smooth and professional.

  1. How do you give feedback (comments to help someone improve)?
    I give feedback politely and clearly. Honest feedback helps others grow faster.

Step 3 – Speak It Out (Fun Practice)

Now it’s time to speak English confidently β€” without worrying about grammar.
Imagine you’re talking with your manager or client.
Say each question out loud and answer it in your own words.


  • How do you prepare your agenda (list of topics) before a meeting?
  • When do you send an update (latest information) to your client?
  • How do you handle a discussion (exchange of ideas) with your team?
  • When was your last presentation (structured talk to explain something)?
  • How do you delegate (assign tasks) work effectively?
  • When do you follow up (check again) after a meeting?
  • How do you give feedback (comments to improve) politely?
  • How do you brief (give short information) your team?
  • Who usually writes the minutes (meeting summary) in your office?
  • How often do you attend (be present at) official meetings?